Introduction

At UK Paediatric Glaucoma Society (UKPGS), we are committed to protecting and respecting your privacy. This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others, and how we keep it secure.

 

What personal information is held about you and how do we use it?

Information that you provide to us:

• UKPGS collects personal data in the course of its day-to-day work. The nature of this work is outlined below, together with a summary of the data collected and the legal basis for processing.

• The personal information we collect from you when you register for our meeting, submit abstracts or have a query about the UKPGS may include name, email address, postal address, telephone number, and job title.

• Information gained through third parties

• UKPGS collects contact details from various public access routes including but not limited to the internet and publications. We do not hold private patient information about patients.

We will use this personal information:

• To fulfil our obligations to the registered users of our services. The legal basis for processing your personal information is to meet obligations ‘the Contractual Need’. To send you personalised communications for which you have asked or may be of interest to you. These may include information about our meetings, social events, publications or ophthalmology relevant information. The legal basis for processing your personal information for this purpose is ‘Legitimate Interest’. UKPGS ensure the communications are relevant to you, with no significant effect on you or your rights. The legal basis for processing your personal information for this purpose is ‘Legitimate Interest’. This personal information will not be made available to third-party recipients for direct marketing of their services.

 

How will my personal information be shared?

We are an Affiliated society of the International Glaucoma Association (IGA), charity number: 274681, who trade as Glaucoma UK, whom we share information, including personal information with. The IGA collect registration fees on our behalf. The IGA and all third parties providing event services are bound by their own Privacy Policy.

We do not permit our third-party service provider to use the personal information that we share with them for their marketing purposes or for any other purpose than in connection with the services they provide to us. UKPGS will, in certain circumstances, disclose your personal information if required to do so by law. The lists of categories for our third-party recipient may manage are as follows:

• Consultancy

• Conference venues – (only list of names)

• Event management

• e-communications management including websites

• Marketing and public relations

Transfers of personal data to these suppliers are protected by appropriate safeguards, namely the EU-US Privacy Shield or by the use in contracts of standard data protection clauses adopted and approved by the European Commission.​

 

How long will you retain my personal information?

We will retain and process your personal information for as long as necessary to provide the service that you’ve elected to receive from us.

For personal information used by us for our own direct marketing purposes, we will retain the data while accurate or responsive and, if not, no longer actively use after 10 years.

 

How is my personal information kept secure?

UKPGS is committed to protecting the security of your personal information. We will use a variety of security technologies and procedures to protect your personal information from unauthorised access, use, or disclosure. Although we will do our best to protect your personal information, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

UKPGS secures the personal information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use, or disclosure. UKPGS ensures personal information is protected through the use of encryption, such as the Secure Socket Layer (SSL) protocol, when transmitted to other websites. Our website uses SSL protocol.

 

What are my choices with my personal information?

UKPGS is committed to enable you to control how your data is used and processed. You can review, edit, or delete your personal information by contacting us directly at info@ukpgs.org.uk, by telephone, or via postal communication to UKPGS, C/O IGA, Woodcote House, 15 Highpoint Business Village, Henwood, Ashford, Kent TN24 8DH.

Your rights concerning your personal information are:

You can ask about the personal information we hold about you and we will show you.

• You can ask us to correct your personal information, and we will update the details and inform you when completed.

• You can object to your data being processed, and we will stop processing your data once it is no longer required to fulfil our contractual or legal obligations.

• You can object to receiving direct marketing communications from us, and we will stop all communications by channel (email, post, telephone, or SMS) or within certain subject areas. Additionally, any direct marketing communications you receive from us will always include a clear, simple method to ‘opt-out’ of future communications by channel.

• You can ask for your personal information to be erased once no longer required for performance of contract or legal obligations, which we will complete bar keeping the minimal personal details to ensure we do not contact you again. Any request by you to discontinue the use of your personal information by third parties for commercial data information will be completed.

 

Your rights under the GDPR
You have various rights under the GDPR. In particular, you may object to the processing of your personal data. When you want to exercise one of these data subject rights – and you are eligible to – UKPGS will respond according to the GDPR.

1.    The right of access: you have the right to know whether UKPGS is processing data about you and, if so, you can request access to it.

2.    The right to rectification: if your personal data is inaccurate, UKPGS will facilitate its correction once it becomes aware of the inaccuracy.
3.    The right to erasure or right to be forgotten: you are able to ask us to delete your personal data if you no longer want it to be processed and there is no legitimate reason for UKPGS to keep it.

4.    The right to restriction of processing: you have the right to limit the processing of your personal data.

5.    The right to withdraw consent: you have the right to withdraw consent where we have relied upon your consent to process your personal data.

6.    The right to be informed:  you have the right to clear and understandable information about who is processing your data, what they are processing and why they are processing it.

7.    The right to data portability: you have the right to ask us to transfer your personal data to another service provider.

8.    The right to object: you can say if you don’t want processing of your data to be undertaken.

9.    The right not to be subject to a decision based solely on automated processing: This includes profiling, which produces legal effects or significantly affects you.

You are entitled to make a complaint to the Information Commissioner Office (www.ico.org.uk).

 

Changes to this Policy

From time to time, UKPGS will update this Privacy Policy to reflect Society and customer feedback. You are invited to review this policy on a regular basis to keep yourself aware of how UKPGS protects your information.

We welcome your comments on this Privacy Policy or our privacy practices. Please contact us by email at info@ukpgs.org.uk or telephone at: +44(0) 7950 273790, our address is: UKPGS, C/O IGA, Woodcote House, 15 Highpoint Business Village, Henwood, Ashford, Kent TN24 8DH

If you wish to change how we process your data or update your marketing communication preferences, then please email: info@ukpgs.org.uk

 

Contact Preferences

Thank you for your interest in our services. If at any time in the future you wish to discontinue, then simply email info@ukpgs.org.uk and let us know which service you’d like us to stop.

UKPGS may wish to contact you about related ophthalmology events and services. If you would prefer not to receive these communications, please email: info@ukpgs.org.uk

 

GDPR Data Processing Preferences

Except for fulfilling our contractual obligation for any service you’ve requested or purchased, if you would prefer that we do not process your data as set out in this Privacy Policy, then please email: info@ukpgs.org.uk.